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Private Equity Jobs for Administrative and Office Management Professionals

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Receptionist Posted Feb 28
Mastercare , Honolulu, HI
Under the direct supervision of the Office Manager, the Receptionist supports various department Managers. This position provides personnel administration and various office support activities ensuring office operations remain efficient. The Recceptionist is customer service oriented and deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diverse workload. Minimum Qualifications and Requirements:

Must be 18 years of Age

6 months of office experience.

Excellent computer skills and proficiency using Microsoft Office

Experience answering a multi-line phone system

6 months experience in the healthcare industry or a fast paced working environment.

Familiar with Medical Terminology

Must complete Mastercare's pre-employment and new hire process

Must have strong verbal and written communication skills

Must be able to read, write and speak English fluently

Must be willing and able to follow directions

Committed to accurately report situations to the Office Manager, Service Supervisors, and Staffing Coordinators

Must display a caring, positive attitude towards client and staff

Employee should be dependable and possess a high regard for the integrity of the position including attendance.

Ability to work with standard office equipment including, Computers, phones, printers, faxes

Must be physically able to perform the duties of the position including: lifting up to 50 lbs. Bending, stooping, sitting for long periods of time, and standing to accomplish duties

Must have sufficient visual acuity with correction to work effectively with computers and printed material

Must have hearing acuity to hear spoken communications while on the phone or in person Work Environment:

Receptionist typically work in an organized professional office environment but may occasionally be asked to run errands outside of the office. Essential Duties

Customer Service - Greeting all incoming visitors, clients, and employees

Answer telephones; redirect as necessary

Effective use of the Call Center to relay messages and notes accurately

Daily Correspondence to include, but not limited to: email, incoming and outgoing mail, and logs

Scanning files, document management, and maintenance of employee personnel files

Facilitate new applicant and application process

Enter and maintain all data entry for applicants and employees in scheduling software.

Support Staffing Coordinator and Office Manager as necessary with the recruiting and hiring process such as; job postings, screenings, interviewing, orientations, and credentialing of potential and new employees.

Prepare new hire paperwork and Orientation/Benefits packet

Monitor and notify field staff of certification expirations and training requirements

Support Staffing Coordinator with scheduling by organizing and preparing work schedules for employees several weeks in advance.

Assists Payroll Department by collecting and auditing timesheets

Support internal staff as necessary including Service Supervisors and management

Support Staffing Coordinator and Office Manager with marketing and community outreach; meetings and trade shows in an effort to grow the Company profitability.

Extensive communication, both verbal and written, with employees, clients and management

Continually serve as point of contact for Clients, Field Staff, and Service Supervisors

Follow and comply with all related healthcare compliance regulations including; HIPAA

Perform quality assurance calls/surveys to all clients according to the designated schedule

Participates in the rotating on-call schedule, as needed

Other duties necessary and required

Employment Type: Permanent

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VCOMA is a nationwide Association of office management professionals in the Venture Capital / Private Equity industry. Our members support facilities, human resources, event planning, travel, finance, and technology.

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